Privacy Policy

Privacy Policy

Last updated: 16.01.26

1. Introduction

Razzle Dazzle Dance School ("we", "us", "our") is committed to protecting the privacy and personal data of our students, parents/guardians, staff, volunteers, and supporters. This Privacy Policy explains how we collect, use, store, and protect personal information when you engage with our amateur theatre school, including classes, workshops, rehearsals, performances, and events.

We process personal data in accordance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Data Controller

The data controller is: Eliza

Razzle Dazzle Dance School

Email: razdaz@hotmail.co.uk

If you have any questions about this policy or how your data is handled, please contact us using the details above.

3. Personal Data We Collect

We may collect and process the following types of personal data:

a. Students and Parents/Guardians

  • Name, date of birth, and age
  • Address, email address, and telephone number
  • Parent/guardian contact details
  • Emergency contact information
  • Class enrolment and attendance records
  • Medical information relevant to participation (e.g. allergies, conditions)
  • Dietary requirements (where relevant)
  • Photos and video recordings

b. Staff and Volunteers

  • Name and contact details
  • Role and availability
  • Safeguarding and DBS information (where applicable)
  • Training and participation records

c. Financial and Administrative Data

  • Payment records (note: card details are usually processed securely by third-party providers and are not stored by us)
  • Correspondence and communication records

4. How We Collect Personal Data

We collect personal data:

  • Directly from you via registration forms, consent forms, emails, phone calls, or in person
  • Through our website or online booking systems
  • From authorised third parties (e.g. parents/guardians, payment providers)
  • Through photographs or video recordings

5. How We Use Personal Data

We use personal data for the following purposes:

  • Managing enrolment, classes, rehearsals, and performances
  • Communicating important information and updates
  • Ensuring health, safety, and safeguarding of participants
  • Processing payments and maintaining financial records
  • Promoting our activities (e.g. newsletters, website, social media) where consent has been given
  • Complying with legal and regulatory obligations

6. Legal Basis for Processing

We process personal data under one or more of the following legal bases:

  • Contract: to fulfil our obligations when you enrol in our activities
  • Consent: for use of photos/videos and marketing communications
  • Legal obligation: safeguarding, health and safety, and financial record keeping
  • Legitimate interests: running and improving our theatre school, provided these interests are not overridden by individual rights

7. Sharing Personal Data

We do not sell personal data. We may share data only where necessary, including:

  • With teachers, tutors, and volunteers for operational purposes
  • With third-party service providers (e.g. payment processors, email platforms)
  • With regulatory or safeguarding authorities where required by law
  • Publicly (e.g. photos on social media or promotional materials) only with appropriate consent

All third parties are required to handle data securely and lawfully.

8. Data Storage and Security

We take appropriate measures to protect personal data, including:

  • Secure electronic storage with restricted access
  • Password protection and, where appropriate, encryption
  • Secure storage of paper records

We retain personal data only for as long as necessary for the purposes outlined in this policy or as required by law.

9. Your Rights

Under data protection law, you have the right to:

  • Access your personal data
  • Request correction of inaccurate or incomplete data
  • Request deletion of your data (where applicable)
  • Restrict or object to processing
  • Withdraw consent at any time (where processing is based on consent)
  • Lodge a complaint with the Information Commissioner’s Office (ICO)

Requests can be made by contacting us using the details in Section 2.

10. Children’s Data

We work with children and young people and take their privacy seriously. Where required, consent is obtained from a parent or legal guardian. We only collect data that is necessary for participation, safety, and safeguarding.

11. Photos and Videos

We may take photographs or videos during classes, rehearsals, and performances. These may be used for promotional or educational purposes only where appropriate consent has been provided. Consent can be withdrawn at any time.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be published on our website or shared directly with parents, students, and staff where appropriate.

13. Contact Us

If you have any questions, concerns, or requests relating to this Privacy Policy or your personal data, please contact:

Eliza Brookes - Dance Teacher

Email: razdaz@hotmail.co.uk